Title: PROCUREMENT CLERK (OA)- RFT Location: Japan-Kanagawa-Ken-Yokosuka Job Number: 240001IR MUST BE SOFA (STATUS OF FORCES AGREEMENT) SPONSORED IN ORDER TO APPLY. THIS POSITION IS NOT OFFERING SOFA SPONSORSHIP. Job Summary: Performs functions designed to assist the supervisor in accomplishing designated procurement activities as well as to perform a variety of clerical procurement support duties for one or more retail departments. Duties and Responsibilities: Performs the following duties designed to assist the supervisor in accomplishing designated procurement activities. - Is authorized to make local purchases of merchandise subject to approval. Assists in special ordering of items not formally stocked. - Maintains Open-to-Buy records for assigned department s in accordance with prescribed procedures makes appropriate posting computes planned inventory levels from projected sales and makes revisions as required based on subsequent incoming retail documents. - Develops new sources of supply as instructed interviews vendors and or sales personnel and recommends changes in brand-name items updated models of items previously sold vendors and or new items. Based on new products or vendors listed in the Price Agreement Bulletins PABs makes recommendations with regard to sources for items not previously considered or for replacements for slow-moving items. Makes recommendations concerning mark-down of items. - Cancels orders where deemed necessary based on individual circumstances involved and makes recommendations concerning replacements and or substitutions. - Provides training to lower graded personnel in applicable operating procedures and policies as well as in the proper maintenance of stock records and controls. Answers questions and assists in resolving problems. As delegated spotchecks cards to insure use of correct re-order levels assure re-orders are placed on a timely basis and that price changes are properly implemented and distributed within prescribed time limitations. - In the absence of superior is designated as employee responsible for screening incoming correspondence and other documentation relating to specified merchandise department s and takes action within assigned area of responsibility in order to preclude unnecessary delays and to insure continuity of operations. - Maintains stock record cards and files including usage and historical data. Posts Report of Goods Received RGRs sales volume activity Chargebacks Transfers etc. to the stock record cards and maintains a balanced stock assortment through periodic additions and deletions based on Master Stock Assortment books as well as on customer demands. Maintains in-stock position on-hand for must and never out items at all times. Established reorder levels in accordance with prescribed order factors and revises as necessary. Generates re-orders at proper intervals. Periodically reviews open-order file ascertains status of shipments and initiates tracers follow-ups cancellation notices and or correspondence as a result of review. - Maintains contracts systemwide and or regional and modifications Price Agreement Bulletins PABs Merchandise VOCES and other source data on a current basis. Verifies PABs against PAB Index at least every three 3 months. Maintains complete information of special events buying with copies of reports made for future reference. - Prepares and processes Purchase Orders to vendors in accordance with established procedures based on specific information developed in the stock record cards of items for which responsible. - Determines new prices based on data contained in PABs posts to stock record cards and as applicable informs concerned personnel in the retail store outlets and other operational areas. - Assists in taking periodic inventories checks for discrepancies and notifies warehouse personnel accordingly. - As assigned develops various reports relating to procurement and stock record-keeping operations such as merchandise markdowns taken by department inventory discrepancy lists open-order report excess merchandise lists etc. - Types a variety of material such as Purchase Orders correspondence stock record cards reports etc. - Performs other related duties as assigned Qualifications: PROCUREMENT CLERK List of Documents required for this position: • Valid Passport with valid SOFA stamp • Valid Government ID Card • Command Sponsorship Letter or Family Entry Approval Letter • Alien Registration Card, if applicable • Proof of SSN, if applicable • Permanent Duty Orders, if applicable • Prior Military Service Members must also bring copy of DD214.