Executive Staff Assistant II, OVPRI

About The Office of the Vice President for Research and Innovation

The Office of the Vice President for Research and Innovation (OVPRI) enables and advances Cornell's research priorities, including research activities of Cornell colleges, schools, research centers, institutes, and laboratories. The OVPRI advocates for researchers within the university, supports specialized research facilities and services for researchers, provides campus-wide research administrative support services, and facilitates major interdisciplinary research initiatives.

Learn more here:

The Opportunity

Are you ready to take on a pivotal role that drives research and innovation forward? We are seeking an experienced and dynamic Executive Staff Assistant to support the Vice President of Research and Innovation at our esteemed university. This key position offers the opportunity to work at the nexus of administration and academia, providing comprehensive support to facilitate groundbreaking research and strategic initiatives.

Key Responsibilities:

Executive Assistant Support: Provide meticulous management of the VP's calendar, including prioritizing and scheduling complex meetings. Ensure the VP is prepared for all engagements by organizing necessary materials and coordinating detailed itineraries.

Administrative Support: Oversee daily operations within the executive office, enhancing administrative processes and supporting high-level events. Utilize advanced administrative skills to handle sensitive information with discretion and tact.

Communication and Collaboration Facilitation: Act as a central liaison for various university departments to promote effective collaboration. Assist in managing communications for division-wide initiatives and events. Build strong relationships to facilitate getting the job done effectively.

Travel and Reimbursements: Coordinate complex travel arrangements and manage all aspects of reimbursements, ensuring compliance with university policies.

Additional Responsibilities: Engage in special projects and perform other duties that contribute to the VP and department's success.

Are you a confident, resourceful administrative professional with a calm and composed attitude? Ready to leverage your executive support skills in an exciting new venture? We invite you to apply today, submitting your resume and a cover letter highlighting your qualifications and underscoring why you are an exceptional match for this role. Join us in shaping the future of research and innovation at Cornell!

What We Need

All applicants must include a resume and cover letter for full consideration.

• Associate's degree plus 4 or more years of experience in office administration, preferably in higher education, or an equivalent combination of education and relevant professional experience.
• Must be proficient in MS Office software applications (MS Word, Teams, PowerPoint, Excel, OneNote, and Outlook calendar management).
• Must be able to demonstrate professional demeanor
• Proven good judgment and the ability to handle sensitive information
• Excellent written and verbal communication skills and strong interpersonal skills.
• Ability to compose letters and other forms of written communication with minimal oversight and editing by the VP and the ability to grammatically edit written documents provided by others.
• Proven planning, coordinating, and organizational skills.
• Ability to delegate, work collaboratively, and respond quickly and effectively to multiple priorities and situations.
• Demonstrated ability to diplomatically and tactfully manage a wide variety of situations and ability to organize and prioritize multiple work assignments.
• Superior independent judgment and decision-making and the ability to work with a high level of confidentiality.
• Passionate about working in an organization that values and promotes diversity, equity, inclusion, anti-racism, and wellbeing.
• Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.

Rewards and Benefits

• This position is based in Ithaca, New York, and is fully on site.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: .
• Follow this link to learn more about the Total Rewards of Working at Cornell: .
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

No visa sponsorship or relocation assistance is available for this position.

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

Familiarize yourself with Cornell's as well as the university's .

University Job Title:

Job Family:

Level:

Pay Rate Type:

Pay Range:

Remote Option Availability:

Company:

Contact Name:

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

To learn more about Cornell's non-union staff job titles and pay ranges, see .

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see .

Current Employees:

If you currently work at Cornell University, please exit this website and log in to using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell.

Online Submission Guidelines:

Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit on the HR website.

Employment Assistance:

For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email .

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Office of Institutional Equity and Title IX at voice (607) 255-2242, or email at.

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing .

Notice to Applicants:

Please read the required Notice to Applicants statement by . This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

EEO Statement: Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.

Minimum Salary: 31200.00 Maximum Salary: 31200.00 Salary Unit: Yearly