Description

Robert Half has a great contract to permanent Administrative Assistant opportunity available downtown Indianapolis! Typical hours are Monday-Friday, 8am-5pm, however additional overtime is required during busy seasons throughout each year - so must be open to overtime!

The essential duties and responsibilities include, but are not limited to, the items listed below:

Tax Review

• As Needed: Update and maintain the Tax Processing instruction manual

• Daily: Pre-assembly, assembly and post-assembly review of tax returns

Tax Processing

• Daily: Deliver returns to in-house signers or package for shipping to signers in other offices

• Daily: E-file return or process paper filing

• Daily, Monthly: Process extensions

• Daily: Secure and return client source documents

• Weekly, Monthly: Process reports showing status of tax returns

• As Needed: Proofread any materials prepared in Tax Processing

• As Needed: Perform various tasks in GoSystem for the Tax staff, such as roll locators, run query reports and print organizers

• Annually: Assist with preparation and distribution of tax organizers

• Annually: Assist with preparation and distribution of Unilateral Engagement Letters

• Monthly: Print, distribute and file Tax Action Bulletins

Miscellaneous

• Weekly, Monthly: Assist with inventory and ordering of supplies

• As Needed: Cross-train other administrative staff in Tax Processing

• Weekly, As Needed, As Assigned: Provide back-up administrative coverage including, but not limited to, Receptionist, Office Services and Administrative Specialist

  Requirements

Computer experience: Must have experience working with Adobe PDFs. They will be transferring, merging and rearranging documents in Adobe.

Experience: 1 year of relevant experience required; 2-3 years of experience preferred.

Schedule: We need someone who is detailed oriented, work up to 80 hours per week close to the March 15, April 15, Sept. 15 and Oct. 15 deadlines, a team player, professional demeanor, and willing to follow our process. Note: while on contract, most likely won't work 80-hour weeks, but after being hired on perm that is the expectation during those weeks.

Onsite requirements: Must be willing to work 100% onsite during the duration of the contract. If hired on perm, opportunity to work a hybrid schedule

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .